Language School - Contracts, Onboarding, SMS, WhatsApp, Telegram, ChatGPT Lesson Plan Automation
A language school cut admin time by 60% by automating onboarding and messaging and using ChatGPT to generate 10 exercise types, student-specific lesson plans from YouTube sources, study summaries, and video summaries across 6 platforms.
Project Overview
Description
Automation solution for online language school, that would save 30-40% of admin time provide tracking, scheduling and messaging for lessons, invoice messages, lesson reminders. This amounts to 20 hours per month per teacher.
Features
Onboard students, Generate messages, Generate contract and send for signature
Generate lesson plan using ChatGPT AI based on students educational level, development plan and description
Generate Reminder SMS texts before lesson start, that would be sent using Teachers WhatsApp on iPhone
IOS Shortcuts automation created to send WhatsApp, Telegram and SMS messages
Automatic new lesson scheduling into Google Calendar
Lesson retrieval and matching from Google Calendar
Single button Exercise Generator using ChatGPT
Interface for tracking lessons, students
Automated invoice reminder scheduling
Time zone difference consideration
Multiple language in texts
Parent and Student communication tracking
BPMN Solution Process Map
The process map is created as a DNA for the automation solution
Lesson management interface
Online teachers are using lesson management interface to deal with incoming flow of lessons
Message Management interface
ChatGPT Lesson Plan Content Generation into Notion
This automation takes into consideration the following information about the student to generate relevant content for the lesson:
previous vocabulary
student Goals
Student description
This automation saves 15-20 minutes per plan
IOS Shortcuts to send WhatsApp, SMS and Telegram Messages
Automation to create Notion page per student with lesson content
Message generation automation
This automation saves 3 minutes per every message sent. Single teacher sends 290+ messages every month. This amounts to almost 15 hours every month saved.
YouTube Video Content creation summary
Lesson content library is enriched with YouTube video captions extraction and summarisation using Apify and ChatGPT. Teachers only need YouTube URL and content can be used in homework messages
Contract template for automation
The templated contract that is then sent to PandaDoc for signature. This saves 15-20 minutes
Settings page with message templates, address parameters etc. required for contract
Templated messages are used to send out customised and personalised content to students and parent
Generated Lesson Exercise
This exercise is generated using a button in the interface and uses the class vocabulary for its content. The link is then inserted into homework message that is automatically sent to student. This saves around 5-10 minutes
Client messages
Templated messages that are sent from iPhone directly using Shortcuts app with API call to Make, which retrieves them from AirTable
Real time Income and Student Stats
This interface page allows the owner to keep tabs on what is happening in the business
Project Details
Technology Stack
Processes
- Customer Contact Automation
- Document Workflow Automation
- Onboarding
Frequently Asked Questions
Common questions about the Language School - Contracts, Onboarding, SMS, WhatsApp, Telegram, ChatGPT Lesson Plan Automation project.
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