US Immigration Law Firm - AI-Native Case Management Platform
A US immigration law firm — founded in Washington and expanded through the acquisition of a Detroit practice — now runs both offices on a custom AI-native case management platform built by Lanos Logic: a serious contender to ManifestOS, Visalaw.ai, and Docketwise, covering 13 visa tracks with AI document intelligence, drafting, smart intake forms, and USCIS PDF autofill.
Project Overview
The client
A fast-growing US immigration law firm, founded in Washington, doubled its footprint by acquiring an established immigration practice in Detroit. Overnight, the firm had two offices, two teams, two sets of habits — and one shared problem: the tooling. Case data lived in spreadsheets and a no-code database, exhibits were assembled by hand, and every off-the-shelf option they evaluated (Docketwise, Visalaw.ai, ManifestOS) forced them to bend their practice around someone else's workflow.
The challenge
Immigration law is document warfare. A single EB-5 petition can involve hundreds of source documents — bank statements, payslips, corporate records, affidavits — that must be classified, described, ordered into exhibit lists, and woven into a source-of-funds narrative that holds up to USCIS scrutiny. An H-1B premium processing case lives or dies by a 15-business-day federal clock. The firm needed:
One platform for both offices, with strict data isolation and role-based access
AI that actually reads the documents — not just stores them
Coverage of every visa track they practice: H-1B, PERM, EB-5, and ten more
A migration path off their existing no-code stack with zero disruption to live cases and client-facing links
What we built
Lanos Logic designed and built a full multi-tenant, multi-office platform from the ground up — the kind of product the firm would otherwise license from a legal-tech vendor, except this one is shaped exactly around how they practice.
AI document intelligence
Every uploaded document is processed by a self-hosted document-AI pipeline with vector search (RAG) — classified, dated, and summarized automatically
Exhibit list entries are AI-generated per document; source-of-funds documents are auto-bucketed for EB-5 cases
Exhibit bundles are assembled automatically: files grouped by type and year, merged into ordered PDFs with generated tab cover pages
AI drafting studio
Claude-powered drafting for declarations, source-of-funds narratives, affidavits, and cover letters — grounded in the actual case file via injected case context
A per-track prompt catalog (13 visa tracks) that the platform maintains centrally and each office can customize without losing upgrades
A firm knowledge library feeding the AI: templates, precedent, and country-condition materials, all vector-indexed
Smart intake and USCIS forms
JSON-Schema questionnaires with autosave, validation, and versioning replace email back-and-forth with clients
Answers write through into a per-client "personal database" of facts that every future petition can reuse
Submitted questionnaires auto-fill USCIS PDF forms via a background worker — mapped field by field, downloadable in seconds
Client portal and operations
PIN-protected, mobile-first client upload portal — existing client links kept working through the migration
Deadline engine with federal-holiday-aware H-1B premium processing countdowns and automated alerts
10+ background workers handle document ingestion, drafting, PDF filling, deadline scanning, and notifications
Postgres row-level security isolates every firm and office at the database layer; full audit log across both offices; SMS notifications via Twilio
The migration
The firm's previous stack ran on a no-code database with automation glue — fine at one office, breaking at two. We ran the new platform in parallel on staging, migrated case data into Postgres with backward-compatible record IDs, and kept every client-facing upload link functional. The Washington and Detroit teams switched over without a single lost case file.
The result
The firm now operates both offices on software that competes head-to-head with ManifestOS, Visalaw.ai, and Docketwise — except it is theirs. No per-seat licensing, no waiting on a vendor roadmap, and AI woven through the entire case lifecycle rather than bolted on. Attorneys draft from live case context, paralegals stopped assembling exhibits by hand, and clients answer one smart questionnaire instead of twelve PDF attachments.
Project Details
Technology Stack
Processes
- AI Platform Development
- Document Workflow Automation
- Data Migration
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